There are four different ways in which artwork can enter the gallery, these are:
1.Purchased – the gallery buys the piece of artwork
Tax on acquisition – if the supplier is VAT registered, you will need to change this to Standard which will show £20%
Acquisition price – this shows how much the gallery have paid for the artwork
Once you have entered these details, click on Save to generate metrics and enable the Purchase Order button
Metrics – this shows a breakdown of the monies retained, tax due and amount to supplier should the artwork be sold
Purchase Order button – this will generate a report in a new window for you to print/email for the supplier.
2.Consigned – the artist sells the artwork through your gallery at either a fixed rate or a commission.
Enter an amount for either Fixed priced to supplier or Commission charge to supplier. This will be whatever is normal gallery practice.
Save the information in order for Consignment note button and Return to owner button to be available
The Consignment note will give confirmation of consignment for the supplier. The Returned to owner button will change the acquisition type to Noted and show that the artwork has returned to the supplier.
3.Loaned – the artwork is loaned to the gallery for a specified time period. Once the artwork is returned, click on the Return to owner button (may need to save first) to change the acquisition status to Noted.
4.Noted – the artwork is no longer in the gallery, it has been returned to the owner.