In order to record that a piece of art has sold:
– go to the Transacting tab in the Inventory
– click on the shopping cart to ‘transact this item’
– change the status from ‘Available’ to ‘Sold’
– enter details of the purchaser – if they are not in your Contacts database, you will need to create a new customer.
Once you have entered the purchaser’s details, you will have additional fields to complete:
– enter in the price, date and tax details of the sale
– enter any additional information for the transaction document
– there is also an option to add framing, sundries and delivery to the details of the sale. The delivery bands can be entered into the settings area of Artlook.
– finally click on the Sell button on the bottom right hand corner to confirm all the details
This will take you back o the transacting screen, the sold artwork will now show a transaction number, the date sold, the price and who it has been sold to.
Additional buttons now given options to print an invoice or email an invoice to the buyer.